elsewhere in this document.
The Internet Society Board of Trustees may appoint a liaison to
the nominating committee at its own discretion.
The Chair of last year’s nominating committee serves as an
advisor according to rules stated elsewhere in this document.
None of the Chair, liaisons, or advisors vote on the selection of
candidates. They do vote on all other issues before the
committee unless otherwise specified in this document.
4. The Chair of the nominating committee is responsible for ensuring
the nominating committee completes its assigned duties in a
timely fashion and performs in the best interests of the IETF
community.
The Chair must be thoroughly familiar with the rules and guidance
indicated throughout this document. The Chair must ensure the
nominating committee completes its assigned duties in a manner
that is consistent with this document.
The Chair must attest by proclamation at a plenary session of the
First IETF that the results of the committee represent its best
effort and the best interests of the IETF community.
The Chair does not vote on the selection of candidates.
5. The Internet Society President appoints the Chair, who must meet
the same requirements for membership in the nominating committee
as a voting volunteer.
The nominating committee Chair must agree to invest the time
necessary to ensure that the nominating committee completes its
assigned duties and to perform in the best interests of the IETF
community in that role.
The appointment is due no later than the Second IETF meeting to
ensure it can be announced during a plenary session at that
meeting. The completion of the appointment is necessary to
ensure the annual process can complete at the time specified
elsewhere in this document.
6. A Chair, in consultation with the Internet Society President, may
appoint a temporary substitute for the Chair position.
There are a variety of ordinary circumstances that may arise from
time to time that could result in a Chair being unavailable to
oversee the activities of the committee. The Chair, in
consultation with the Internet Society President, may appoint a
substitute from a pool comprised of the liaisons currently
serving on the committee and the prior year’s Chair or designee.
Any such appointment must be temporary and does not absolve the
Chair of any or all responsibility for ensuring the nominating
committee completes its assigned duties in a timely fashion.
7. Liaisons are responsible for ensuring the nominating committee in
general and the Chair in particular execute their assigned duties
in the best interests of the IETF community.
Liaisons are expected to represent the views of their respective
organizations during the deliberations of the committee. They
should provide information as requested or when they believe it
would be helpful to the committee.
Liaisons from the IESG and IAB are expected to provide
information to the nominating committee regarding the operation,
responsibility, and composition of their respective bodies.
Liaisons are expected to convey questions from the committee to
their respective organizations and responses to those questions
to the committee, as requested by the committee.
Liaisons from the IESG, IAB, and Internet Society Board of
Trustees (if one was appointed) are expected to review the
operation and executing process of the nominating committee and
to report any concerns or issues to the Chair of the nominating
committee immediately. If they can not resolve the issue between
themselves, liaisons must report it according to the dispute
resolution process stated elsewhere in this document.
Liaisons from confirming bodies are expected to assist the
committee in preparing the testimony it is required to provide
with its candidates.
Liaisons may have other nominating committee responsibilities as
required by their respective organizations or requested by the
nominating committee, except that such responsibilities may not
conflict with any other provisions of this document.
Liaisons do not vote on the selection of candidates.
8. The sitting IAB and IESG members each appoint a liaison from
their current membership, someone who is not sitting in an open
position, to serve on the nominating committee.
9. An advisor is responsible for such duties as specified by the
invitation that resulted in the appointment.
Advisors do not vote on the selection of candidates.
10. The Chair of the prior year’s nominating committee serves as an
advisor to the current committee.
The prior year’s Chair is expected to review the actions and
activities of the current Chair and to report any concerns or
issues to the nominating committee Chair immediately. If they
can not resolve the issue between themselves, the prior year’s
Chair must report it according to the dispute resolution process
stated elsewhere in this document.
The prior year’s Chair may select a designee from a pool composed
of the voting volunteers of the prior year’s committee and all
prior Chairs if the Chair is unavailable. If the prior year’s
Chair is unavailable or is unable or unwilling to make such a
designation in a timely fashion, the Chair of the current year’s
committee may select a designee in consultation with the Internet
Society President.
Selecting a prior year’s committee member as the designee permits
the experience of the prior year’s deliberations to be readily
available to the current committee. Selecting an earlier prior
year Chair as the designee permits the experience of being a
Chair as well as that Chair’s committee deliberations to be
readily available to the current committee.
All references to "prior year’s Chair" in this document refer to
the person serving in that role, whether it is the actual prior
year’s Chair or a designee.
11. Voting volunteers are responsible for completing the tasks of the
nominating committee in a timely fashion.
Each voting volunteer is expected to participate in all
activities of the nominating committee with a level of effort
approximately equal to all other voting volunteers. Specific
tasks to be completed are established and managed by the Chair
according to rules stated elsewhere in this document.
12. The Chair must establish and announce milestones for the
selection of the nominating committee members.
There is a defined time period during which the selection process
is due to be completed. The Chair must establish a set of
milestones which, if met in a timely fashion, will result in the
completion of the process on time.
13. The Chair obtains the list of IESG and IAB positions to be
reviewed and announces it along with a solicitation for names of
volunteers from the IETF community willing to serve on the
nominating committee.
The solicitation must permit the community at least 30 days
during which they may choose to volunteer to be selected for the
nominating committee.
The list of open positions is published with the solicitation to
facilitate community members choosing between volunteering for an
open position and volunteering for the nominating committee.
14. Members of the IETF community must have attended at least 3 of
the last 5 IETF meetings in order to volunteer.
The 5 meetings are the five most recent meetings that ended prior
to the date on which the solicitation for nominating committee
volunteers was submitted for distribution to the IETF community.
The IETF Secretariat is responsible for confirming that
volunteers have met the attendance requirement.
Volunteers must provide their full name, email address, and
primary company or organization affiliation (if any) when
volunteering.
Volunteers are expected to be familiar with the IETF processes
and procedures, which are readily learned by active participation
in a working group and especially by serving as a document editor
or working group chair.
15. Members of the Internet Society Board of Trustees, sitting
members of the IAB, and sitting members of the IESG may not
volunteer to serve on the nominating committee.
16. The Chair announces both the list of the pool of volunteers from
which the 10 voting volunteers will be randomly selected and the
method with which the selection will be completed.
The announcement should be made at least 1 week prior to the date
on which the random selection will occur.
The pool of volunteers must be enumerated or otherwise indicated
according to the needs of the selection method to be used.
The announcement must specify the data that will be used as input
to the selection method. The method must depend on random data
whose value is not known or available until the date on which the
random selection will occur.
It must be possible to independently verify that the selection
method used is both fair and unbiased. A method is fair if each
eligible volunteer is equally likely to be selected. A method is
unbiased if no one can influence its outcome in favor of a
specific outcome.
It must be possible to repeat the selection method, either
through iteration or by restarting in such a way as to remain
fair and unbiased. This is necessary to replace selected
volunteers should they become unavailable after selection.
The selection method must produce an ordered list of volunteers.
One possible selection method is described in RFC 2777 [1].
17. The Chair randomly selects the 10 voting volunteers from the pool
of names of volunteers and announces the members of the
nominating committee.
No more than two volunteers with the same primary affiliation may
be selected for the nominating committee. The Chair reviews the
primary affiliation of each volunteer selected by the method in
turn. If the primary affiliation for a volunteer is the same as
two previously selected volunteers, that volunteer is removed
from consideration and the method is repeated to identify the
next eligible volunteer.
There must be at least two announcements of all members of the
nominating committee.
The first announcement should occur as soon after the random
selection as is reasonable for the Chair. The community must
have at least 1 week during which any member may challenge the
results of the random selection.
The challenge must be made in writing (email is acceptable) to
the Chair. The Chair has 48 hours to review the challenge and
offer a resolution to the member. If the resolution is not
accepted by the member, that member may report the challenge
according to the dispute resolution process stated elsewhere in
this document.
If a selected volunteer, upon reading the announcement with the
list of selected volunteers, finds that two or more other
volunteers have the same affiliation, then the volunteer should
notify the Chair who will determine the appropriate action.
During at least the 1 week challenge period the Chair must
contact each of the members and confirm their willingness and
availability to serve. The Chair should make every reasonable
effort to contact each member.
* If the Chair is unable to contact a liaison the problem is
referred to the respective organization to resolve. The Chair
should allow a reasonable amount of time for the organization
to resolve the problem and then may proceed without the
liaison.
* If the Chair is unable to contact an advisor the Chair may
elect to proceed without the advisor, except for the prior
year’s Chair for whom the Chair must consult with the Internet
Society President as stated elsewhere in this document.
* If the Chair is unable to contact a voting volunteer the Chair
must repeat the random selection process in order to replace
the unavailable volunteer. There should be at least 1 day
between the announcement of the iteration and the selection
process.
After at least 1 week and confirming that 10 voting volunteers
are ready to serve, the Chair makes the second announcement of
the members of the nominating committee, which officially begins
the term of the nominating committee.
18. The Chair works with the members of the committee to organize
itself in preparation for completing its assigned duties.
The committee has approximately one month during which it can
self-organize. Its responsibilities during this time include but
are not limited to the following.
* Setting up a regular teleconference schedule.
* Setting up an internal web site.
* Setting up a mailing list for internal discussions.
* Setting up an email address for receiving community input.
* Establishing operational procedures.
* Establishing milestones in order to monitor the progress of
the selection process.
5. Nominating Committee Operation
The following rules apply to the operation of the nominating
committee. If necessary, a paragraph discussing the interpretation
of each rule is included.
The rules are organized approximately in the order in which they
would be invoked.
1. All rules and special circumstances not otherwise specified are
at the discretion of the committee.
Exceptional circumstances will occasionally arise during the
normal operation of the nominating committee. This rule is
intended to foster the continued forward progress of the
committee.
Any member of the committee may propose a rule for adoption by
the committee. The rule must be approved by the committee
according to its established voting mechanism.
All members of the committee should consider whether the
exception is worthy of mention in the next revision of this
document and follow-up accordingly.
2. The completion of the process of selecting candidates to be
confirmed by their respective confirming body is due within 3
months.
The completion of the selection process is due at least two
month’s prior to the First IETF. This ensures the nominating
committee has sufficient time to complete the confirmation
process.
3. The completion of the process of confirming the candidates is due
within 1 month.
The completion of the confirmation process is due at least one
month prior to the First IETF.
4. The Chair must establish for the nominating committee a set of
milestones for the candidate selection and confirmation process.
There is a defined time period during which the candidate
selection and confirmation process must be completed. The Chair
must establish a set of milestones which, if met in a timely
fashion, will result in the completion of the process on time.
The Chair should allow time for iterating the activities of the
committee if one or more candidates is not confirmed.
The Chair should ensure that all committee members are aware of
the milestones.
5. The Chair must establish a voting mechanism.
The committee must be able to objectively determine when a
decision has been made during its deliberations. The criteria
for determining closure must be established and known to all
members of the nominating committee.
6. At least a quorum of committee members must participate in a
vote.
Only voting volunteers vote on a candidate selection. For a
candidate selection vote a quorum is comprised of at least 7 of
the voting volunteers.
At all other times a quorum is present if at least 75% of the
nominating committee members are participating.
7. Any member of the nominating committee may propose to the
committee that any other member except the Chair be recalled.
The process for recalling the Chair is defined elsewhere in this
document.
There are a variety of ordinary circumstances that may arise that
could result in one or more members of the committee being
unavailable to complete their assigned duties, for example health
concerns, family issues, or a change of priorities at work. A
committee member may choose to resign for unspecified personal
reasons. In addition, the committee may not function well as a
group because a member may be disruptive or otherwise
uncooperative.
Regardless of the circumstances, if individual committee members
can not work out their differences between themselves, the entire
committee may be called upon to discuss and review the
circumstances. If a resolution is not forthcoming a vote may be
conducted. A member may be recalled if at least a quorum of all
committee members agree, including the vote of the member being
recalled.
If a liaison member is recalled the committee must notify the
affected organization and must allow a reasonable amount of time
for a replacement to be identified by the organization before
proceeding.
If an advisor member other than the prior year’s Chair is
recalled, the committee may choose to proceed without the
advisor. In the case of the prior year’s Chair, the Internet
Society President must be notified and the current Chair must be
allowed a reasonable amount of time to consult with the Internet
Society President to identify a replacement before proceeding.
If a single voting volunteer position on the nominating committee
is vacated, regardless of the circumstances, the committee may
choose to proceed with only 9 voting volunteers at its own
discretion. In all other cases a new voting member must be
selected, and the Chair must repeat the random selection process
including an announcement of the iteration prior to the actual
selection as stated elsewhere in this document.
A change in the primary affiliation of a voting volunteer during
the term of the nominating committee is not a cause to request
the recall of that volunteer, even if the change would result in
more than two voting volunteers with the same affiliation.
8. Only the prior year’s Chair may request the recall of the current
Chair.
It is the responsibility of the prior year’s Chair to ensure the
current Chair completes the assigned tasks in a manner consistent
with this document and in the best interests of the IETF
community.
Any member of the committee who has an issue or concern regarding
the Chair should report it to the prior year’s Chair immediately.
The prior year’s Chair is expected to report it to the Chair
immediately. If they can not resolve the issue between
themselves, the prior year’s Chair must report it according to
the dispute resolution process stated elsewhere in this document.
9. All members of the nominating committee may participate in all
deliberations.
The emphasis of this rule is that no member can be explicitly
excluded from any deliberation. However, a member may
individually choose not to participate in a deliberation.
10. The Chair announces the open positions to be reviewed, the
desired expertise provided by the IETF Executive Director, and
the call for nominees.
The call for nominees must include a request for comments
regarding the past performance of incumbents, which will be
considered during the deliberations of the nominating committee.
The call must request that a nomination include a valid, working
email address, a telephone number, or both for the nominee. The
nomination must include the set of skills or expertise the
nominator believes the nominee has that would be desirable.
11. Any member of the IETF community may nominate any member of the
IETF community for any open position, whose eligibility to serve
will be confirmed by the nominating committee.
A self-nomination is permitted.
Nominating committee members are not eligible to be considered
for filling any open position by the nominating committee on
which they serve. They become ineligible as soon as the term of
the nominating committee on which they serve officially begins.
They remain ineligible for the duration of that nominating
committee’s term.
Although each nominating committee’s term overlaps with the
following nominating committee’s term, nominating committee
members are eligible for nomination by the following committee if
not otherwise disqualified.
Members of the IETF community who were recalled from any IESG or
IAB position during the previous two years are not eligible to be
considered for filling any open position.
12. The nominating committee selects candidates based on its
understanding of the IETF community’s consensus of the
qualifications required to fill the open positions.
The intent of this rule is to ensure that the nominating